arrival notice, customs clearance, freightclear

What is an Arrival Notice in Ocean Freight?

In the world of ocean freight, an arrival notice is a crucial document that signifies the impending arrival of a shipment at its destination port. This document is issued by the carrier to the consignee, alerting them of the shipment’s imminent arrival and the necessary steps to take for the final delivery.

Understanding the Arrival Notice

The arrival notice is a key component of the ocean freight process. It is essentially a notification from the carrier to the consignee, informing them that their shipment is soon to arrive at the destination port. This notice is typically sent a few days before the expected arrival date of the shipment.

The arrival notice serves several important functions. Firstly, it provides the consignee with vital information about the shipment, such as the estimated arrival date, the name of the vessel, and the number of the bill of lading. Secondly, it outlines the steps that the consignee needs to take to clear the shipment through customs and arrange for its final delivery.

Key Fields and Data in an Arrival Notice

An arrival notice contains several key fields and data that provide detailed information about the shipment. These include:

  1. Vessel Name: This is the name of the ship carrying the shipment.
  2. Bill of Lading Number: This is a unique number assigned to the shipment by the carrier. It serves as a reference for tracking the shipment and clearing it through customs.
  3. Estimated Time of Arrival (ETA): This is the date and time when the shipment is expected to arrive at the destination port.
  4. Consignee: This is the party to whom the shipment is being delivered. It could be the buyer of the goods or a freight forwarder acting on their behalf.
  5. Notify Party: This is the party that should be notified about the arrival of the shipment. It could be the same as the consignee or a different party.
  6. Freight Charges: These are the charges for the transportation of the shipment, which need to be paid before the shipment can be released.

How FreightClear Uses the Arrival Notice

FreightClear, a leading provider of freight forwarding services, uses the arrival notice in several ways to facilitate the smooth clearance and delivery of shipments. Firstly, it uses the information in the arrival notice to track the shipment and keep the consignee informed about its status. This helps to ensure that the consignee is prepared for the arrival of the shipment and can make the necessary arrangements for its clearance and delivery.

Secondly, FreightClear uses the arrival notice to prepare the necessary documentation for clearing the shipment through customs. This includes the bill of lading, the commercial invoice, and the packing list. By having all this documentation ready in advance, FreightClear can expedite the customs clearance process and ensure that the shipment is delivered to the consignee as quickly as possible.

Submitting an Arrival Notice to FreightClear

Submitting an arrival notice to FreightClear is a straightforward process. The consignee or their representative simply needs to provide FreightClear with a copy of the arrival notice, either by email or through FreightClear’s online portal. Once FreightClear receives the arrival notice, it can start the process of tracking the shipment and preparing for its arrival.

It’s important to note that the arrival notice should be submitted to FreightClear as soon as it is received from the carrier. This gives FreightClear enough time to prepare for the arrival of the shipment and to deal with any potential issues that may arise.


In conclusion, the arrival notice is a vital document in the ocean freight process. It provides the consignee with important information about the shipment and outlines the steps they need to take to clear the shipment through customs and arrange for its final delivery. FreightClear leverages the information in the arrival notice to provide efficient and timely freight forwarding services, ensuring that shipments reach their destination as planned.